Board of Director's Meeting Minutes

• FYSA Minutes 08-03
• FYSA Minutes 06-03
• FYSA Minutes 04-03

FYSA
Monthly Meeting Agendas
August 4, 2003
(7pm at Norway Savings Bank)

Attendees:

• Board Members Present: Ben Weigel, Charlie Clement, Marsha Lycan, Chris Murry, Bob Keach, Ken Alvarez.

• Board Members Absent:

• Public: Lisa Murry, George Bloom

Public Input:

• George Bloom: Goal Survey: U10 – 6 sets, U11 – 2 sets new last year, U12 & up – 2 sets at Community Park and 4 sets at the High School (plus one new set purchased by the school). Recommendation to purchase one new set of portable full size goals plus four sets of nets for U10 goals. MRSP for the equipment is approximately $3,500. Motion by Bob K., second by Marsha L. for George Bloom to work with Matt Gilbert at the Town to order and purchase one set of full size goals and the U10 nets.

• Lisa Murry: Field assignments should be received from the Town w/in the next 10 +/- days. Once Lisa receives the blocks of time she will forward the information tot eh coaching committee for allocation to teams.

Meeting Minute Review.

• June 2003 meeting minutes. Motion to approve by Bob K., second by Charlie C., approved by Board.

Committee Assignments.

• Referee Assignor (required position) – George Bloom will serve in this capacity for U11 and up and Chris Murry will do the same for the U10 teams. To simplify referee assignments a master schedule would be developed for all teams and fields for home games. Game times and field assignments would be adjusted to enable scheduling of back-to-back games to help simplify referee assigning.

Communications.

• Coaches handbook – Colette and Charlie to handle. Per Charlie C. this item is being worked on. Charlie to get information for Colette T. and Bob K. for inclusion in the handbook.

• Board member packet – Marsha L. is helping pull this information together. Detailed discussion of item tabled until next Board meeting.

• Website – An outline of the proposed web site has been distributed for review by Board members. Questions, comments, suggestions, etc. need to be returned to Charlie. Suggestion was made at the Board meeting that a “Links” section be included on the web site.

Approval of Rosters.

• The number of players participating in FYSA this year is approximately 350, up from 333 last year.

• Hiring Andy Pappas to coach U13 Girls Div II – approval of compensation and should there be a letter to Andy outlining the agreement - Bob Keach.

• Rostered teams as of the meeting were as follows:

  • U14 Boys: No team.

  • U14 Girls: Two teams one Div I team and a Div II team – partnering with PAYSA – have 14 girls, looking for 1-2 more but a go still. Colette is working to make this work out.

  • U13 Boys: One Div I team plus a Div II team that needs a few players. Mike Coster and other parents of players on the team are working to recruit additional players to enable this team to play.

  • U13 Girls: One Div I team plus a Div II team.

  • U12 Boys: Two Div I teams plus Div II (3rd team) is recommended. Ben W. is going to talk to parents on the Div II team to make sure the players are committed and to recruit a coach. If the team does not proceed some players will be put on the two other U12 teams and the U13 Div II team.

  • U12 Girls: Two Div I teams.

  • U11 Boys: Three even teams.

  • U11 Girls: Two even teams.

  • U10 Boys: Six even teams.

  • U10 Girls: Four even teams.

Coaching Committee.

• Coach’s selection process

• Coach’s meeting for FYSA coaches to go over deadlines for player code of conduct contracts and fees to registrar, getting uniforms, assigning field times, scheduling games, referee assignor requirement etc. Should set date and time and notify coaches asap.

• Notify coaches of state scheduling meeting, which is August 13 at 6pm at the Topsham Dome. This is for Saturday games (non-league games). All league games will be assigned.

• What about the town required youth sport module all coaches must take or renew each year to coach on town fields? Has that been scheduled by Matt Gilbert?

Falmouth Fall Classic – Update.

• Key positions to be filled include advertising program and concessions chairs needed.

• 65 teams registered to date including 26 FYSA teams.

Old Business.

• Is anyone taking the referee assignor course on August 5 & 6, 6-9pm at Howard’s Topsham. Chris Murry is taking the course.

• Referee shirts – Motion made by Chris M. for FYSA to pay for referee shirts (up to $20 at Coastal Athletics) for current and ex-FYSA players who have taken and passed the referee course and will referee FYSA games this year. Motion seconded by Bob K. and passed by the board.

New Business.

• Youth Module will be September 3rd from 5:30pm-9:30pm at the Falmouth Middle School (large gym and softball field). Andy Biggs will teach. U10 coordinators have been notified so they can let all U10 coaches know. All U10 coaches must attend.

• News from the Metro division or the state (SoccerMaine) – Chris Murry

• U-10 Uniforms: Motion made by Bob K. to provide the U10 players with two tee shirts, one white and one blue, for this season in lieu of new blue-white High-Five shirts. Motion seconded by Marsha L. and passed by the Board.

• Adding players to rosters after they are submitted to the State results in an additional fee from Soccer Maine. Modifying rosters after-the-fact also causes additional paperwork for the Registrar. We should make every effort to finalize rosters on time. If a roster must be modified after-the-fact and a fee is incurred, the player added to the team should incur the cost.

• Motion by Chris M. and seconded by Bob K. that going forward, FYSA will reimburse FYSA coaches course fees for the U10 module, E license and D license. Motion passed by the Board.

Next Meeting. September 8, 2003 at 7pm at Norway Savings Bank. Then unless any objections the following one will be October 6, 2003 (this is Yom Kippur) at 7pm at Norway Savings Bank. Both meetings are very important – please mark your calendars!