Board
of Director's Meeting Minutes
FYSA
Monthly Meeting Agendas
November 3, 2003
(7pm at Norway Savings Bank)
Attendees:
• Board Members Present: Ben Weigel, Charlie Clement, Chris Murry, Ken
Alvarez,
Colette Twigg, and Jim Goodrich
• Board Members Absent: Bob Keach, Tom Munroe, Jim Seeley, Marsha Lycan
and Phil
Bruen
• Public: George Bloom
Meeting
Minutes Approved – The minutes of the August 4, 2003,
September 3, 2003 and October 6, 2003 were approved.
Coaching
Committee – per Bob Keach (via email) – all
coaching evaluations were sent to parents by 11/3/03. At our next
meeting we need to discuss how to TIMELY disseminate this information
to coaches. The policy (attached) requires face-to-face meetings.
Many coaches have never received evaluations in the past.
Falmouth
Fall Classic Review – Ken Alvarez discussed the FFC.
Some changes this year that worked well included concessions not
having tickets which eliminated some volunteer needs, food sources
(no baked goods, instead granola bars and other snack items as well
as chili), and “mainstreet” idea with concessions and
souvenirs and other tents all together. Need to bring back the program
next year – missed that. Must start work on the program early
on. A lot of the same great people involved this year as well as
some new additions. Next year Guilds Hollowell may not be back but
he might let us use his equipment and we could handle the rest.
Jim
Goodrich reviewed the financials of the FFC. Not all the bills
are in but
with even the additional 23 teams, it looks like the tournament
will earn about the same or possibly slightly less then last year’s
amount of $17k. The differences include higher trophy costs (because
U11 had participation awards for all players this year), lower revenue
from t-shirt/souvenir sales (lower presales on t-shirts?), higher
referee costs and additional field costs because we used both the
HS and FCP. When all the expenses are in, we need to look at this
further for next year. Do we want to limit the number of teams so
we are one site or do we want it to get any bigger? Put on agenda
for early 2004. Board thanked Ken and his committees for another
great tournament. It was very successful. Some positive feedback
from other towns has been received.
Referees
and Assigning – George Bloom discussed how it went
assigning referees. Worked pretty well. Having the ability to schedule
referees and field times was good because he could put games back
to back. Need to put a plan together for next fall but probably should
not pre-assign game fields as we have historically. Board thanked
George for the great job he did. Coaches really appreciated all his
efforts.
Falmouth
Freshman teams – FYSA voted to donate $500 per team
per year for the 2003 & 2004 seasons for the high school freshman
soccer teams. This is a total commitment of up to $2,000 (if both
boys & girls freshman teams for both years). Jim Goodrich will
forward on a check for $1,000 to Mary Piper, president of the Soccer
Boosters for the 2003.
Other
items –
• Discussed the need to starting looking for new board members now.
The transition happens in March/April but we should all be thinking
about and talking to potential individuals.
• Need someone to step up to chair the FFC next year
•
Jim Goodrich will send out an email requesting coaches submit all
expenses by end of November so we don’t have what has happened
in the past with expenses coming the next year.
• Decided not to take nets off U10 and U11. Matt had offered space
in town facility to store but decided not worth it.
Next Meeting. December 1, 2003 at 7pm at Norway Savings Bank.
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